Job Description

Our client, a high-net-worth individual and Founder/CEO of a rapidly growing AI company, is seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive support across both professional and personal spheres. This is a unique opportunity to partner directly with a visionary tech entrepreneur who values initiative, independence, and discretion. The ideal candidate will be polished, anticipatory, and adaptable. Someone who thrives in a dynamic environment and can seamlessly transition between business operations and personal needs would be ideal.

This position offers significant flexibility to work from home, with the expectation of occasional in?person days at the office or residence in New York City. Candidates must be NYC?based.

RESPONSIBILITIES

• Provide hybrid executive and personal support to the Founder/CEO, ensuring seamless coordination between professional and personal obligations
• Manage and mentor an existing junior Executive Assistant, providing guidance, delegation, and oversight to ensure consistent, high?quality support
• Drive projects and vendors end?to?end, including apartment and office design, household operations, and event logistics
• Oversee household and office organization, proactively identifying needs and ensuring smooth daily operations
• Coordinate with staff and service providers, including travel agents, housekeepers, chefs, and other vendors
• Handle travel planning and logistics, including building detailed travel decks with hotel options, visuals, and activity suggestions
• Manage mail, bill payments, reimbursements, and light personal finance tasks (invoices, claims, etc.)
• Draft letters, proposals, and communications with professionalism and attention to tone and detail
• Support food and catering operations for both home and office; ensure efficiency and accuracy of preferences and deliveries
• Coordinate company events, special projects, and household tasks such as dcor, maintenance, and seasonal needs
• Serve as the central point of communication, keeping the executive informed and organized while ensuring priorities are met
• Exercise discretion and sound judgment in all communications and decisions

REQUIREMENTS

• 7+ years of experience supporting a C?suite executive, Founder, or UHNW individual
• Prior experience leading, mentoring, or managing a junior admin/EA is strongly preferred
• Exposure to technology, start?up, or fast?paced entrepreneurial environments preferred
• Strong multitasking and project management abilities; able to self?direct with minimal oversight
• Exceptional organizational and problem?solving skills with a no task too big or small mentality
• Excellent written and verbal communication skills; confident drafting correspondence and proposals
• Tech?savvy and comfortable using Slack, Google Workspace, and Microsoft Office
• High degree of discretion, integrity, and professionalism
• Comfortable working independently with occasional after?hours responsiveness
• Must be NYC?based, with flexibility to work remotely and attend in?person meetings as needed

SALARY

$185?225K+ (DOE) + Bonus

HOURS

Standard business hours with after?hours availability as needed (+ weekends). Hybrid: Primarily remote, with occasional travel to the NYC office or residence for meetings or special projects.

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